November 2025 | Special Meeting | By-laws Vote

Date: November 13, 2025
Time: 6:30 PM (Eastern Time)
Approximate Duration: 40 minutes
Participants: 21 homeowners

Meeting Overview

The meeting focused on voting on newly proposed bylaws for the Ocona Lake Estate HOA. The bylaws were prepared by an attorney and are intended to establish proper governance for the association, including enabling the potential hiring of a property manager in the future.

Participants included Brian, Gene Odom, Sandy Gordon, Wendy Hobbs, Carol Chapman, John Crim, and other homeowners. Attendance records indicate a total of 21 participants on the call.

The voting process was reviewed in detail. Homeowners were instructed to cast their votes online using a link available on the HOA website. The importance of achieving quorum was emphasized; reaching quorum during this voting period would eliminate the need for an additional meeting the following week.

Members were reminded that the proposed bylaws have been available for review since September and were encouraged to read them carefully and submit their votes before the deadline.

Action Items

• ⬜ Homeowners to vote on the proposed bylaws via the online voting link.

• ⬜ If the bylaws do not pass or quorum is not achieved, the board will consult the attorney or schedule another meeting the following week to determine next steps.

Meeting Outline

Participant Introductions and Initial Setup

• Participants were instructed to re-enter access codes as needed and ensure phones were muted to reduce background noise.

• Attendance was confirmed, including Steven Hubbard, Julie, Kelly, Gail Applegren, Jules Burgus, Paul and Chris Bagwell, Brian, Mark Byrne, Carol Chapman, John Crim, and others.

Clarification of Participant Names and Roles

• Questions were raised regarding how lot ownership is associated with individual names, particularly when multiple lots are involved.

• It was clarified that lots are recorded under the associated owner’s name.

• Sandy Gordon confirmed her presence, and another participant noted that their spouse owns a lot in Oconto Lake Estate.

• The board referenced prior annual and March meetings and restated the purpose of the current special meeting.

Explanation of Voting Process and Bylaws

• The voting process and quorum requirements were explained in accordance with guidance from the association’s attorney.

• The board summarized the bylaws drafted earlier in the year and discussed the need for formal bylaws to support effective HOA management.

• Transparency efforts were highlighted, including opportunities for homeowners to submit questions to the attorney.

• Participants were reminded that the bylaws are posted on the HOA website for review.

Discussion on Bylaws and Property Management

• Questions were raised regarding the relevance of prior meetings and clarification of the voting process.

• The board explained how the bylaws support long-term governance and clarify board authority.

• The potential hiring of a property manager was discussed, including the board’s role and the importance of avoiding conflicts of interest.

• A question was raised regarding whether a bid process would be used if a property manager is hired.

Final Remarks and Voting Instructions

• Instructions for submitting votes online were reiterated, including where to find the voting link on the HOA website.

• Participants asked follow-up questions to confirm voting details.

• The possibility of holding another meeting if quorum is not achieved was noted.

• The meeting concluded with appreciation expressed by participants for the board’s efforts and encouragement for all homeowners to submit their votes.

Appendix A: Call Attendance (per Conference Call Records)

The following participant names were captured from the conference call log associated with this meeting. Names reflect how callers appeared in the system and may include minor spelling variations.

• Rustic Rest LLC

• Mei Kei Chan

• Julia Hansen

• Julz Burgess

• Gail Applegrijn

• Mark Byrne

• Chris Bagwell

• Stephen Gordon

• Wireless Caller (unidentified)

• Jonathan Jozak

• Lisa Mazza

• Tampa, FL (unidentified caller)

• Tyler Adler

• David Wyatt

• Deidra Odom

• E. Kozlowski

• Philip Fimiani (joined twice)

• Wireless Caller (unidentified)

• Donald Greenlee

• GG

Total Callers Logged:21
Source: Conference call attendance report